Time management is something I struggle with, so much to do, so little time.

Running a small business can be overwhelming, with endless tasks demanding your attention. But there’s a simple trick to staying productive and focused: working in bite-size chunks of time. This approach can help you manage your workload, reduce stress, and actually get more done. Here’s how to make it work for you.

Why Bite-Size Chunks Work

Breaking your work into small, manageable chunks helps you stay focused and prevents burnout. Instead of feeling overwhelmed by a huge task, you tackle it in short, intense bursts. This not only makes big projects more manageable but also keeps your energy and motivation high.

The Pomodoro Technique

One popular method for working in bite-size chunks is the Pomodoro Technique. Here’s how it works:

1. Choose a task you want to work on.
2. Set a timer for 25 minutes (one “Pomodoro”).
3. Work on the task until the timer goes off.
4. Take a 5-minute break.
5. Repeat steps 1-4. After four Pomodoros, take a longer break (15-30 minutes).

This method helps you stay focused and gives your brain regular breaks to rest and recharge.

Benefits of Working in Short Bursts

• Increased Focus: Knowing you only have 25 minutes to work on something can help you stay laser-focused and avoid distractions.
• Reduced Procrastination: Breaking tasks into smaller chunks makes them less intimidating, so you’re more likely to get started.
• Better Time Management: Short bursts of work followed by breaks help you manage your time more effectively and maintain consistent productivity throughout the day.
• Improved Work Quality: Regular breaks prevent fatigue, allowing you to produce higher-quality work.

How to Get Started

1. List Your Tasks: Write down everything you need to do. Breaking down larger tasks into smaller steps makes them more manageable.
2. Set a Timer: Decide on a chunk of time that works for you. The Pomodoro Technique suggests 25 minutes, but you can adjust this to fit your needs.
3. Eliminate Distractions: Turn off notifications, close unnecessary tabs, and find a quiet workspace to focus.
4. Take Breaks: Use your break time to stretch, grab a snack, or just relax. These breaks are crucial for maintaining productivity.
5. Review and Adjust: At the end of the day, review what you’ve accomplished and adjust your chunks of time if needed.

Tools to Help You Stay on Track

• Pomodoro Timers: Apps like Focus Booster and Pomodone can help you track your work and breaks.
• Task Managers: Use tools like Todoist or Trello to organise your tasks and keep track of your progress.
• Distraction Blockers: Apps like Freedom or StayFocusd can help you avoid distractions during your work chunks.

By working in bite-size chunks of time, you can tackle your to-do list with more focus and less stress. This simple yet effective strategy can transform the way you work, helping you make the most of every moment. Give it a try and see how much more productive you can be!